Established on the South Coast of New South Wales in 1980, Edmiston Jones (EJ) is an architectural firm based in Nowra, Wollongong and Batemans Bay. The practice has grown to a solid architectural team consisting of qualified architects supported by technicians and clerical assistants. Their prime objective is to provide highly creative and innovative design solutions delivered with a clear management process that keeps clients involved and informed. Environmentally sensitive buildings that maximize site opportunities, while responding to climate and context, are the outcome of their design process.
Challenges
Edmiston Jones was in need of a simple and efficient billing process. Employees used to manually enter their time into Excel and then produce invoices on a separate system based on the spreadsheet calculations. “Using one system to enter data and then transferring this data to different software to create invoices and reports was very time consuming and open to errors”, said Lesley Drysdale, Accounting Manager of EJ. She wanted a software product that would streamline the entire process and automate time and expense tracking, billing, invoicing and reporting for her firm.
Solution
Since EJ employees primarily use Apple computers, they needed a solution that was compatible with Macs. The Executive Assistant at EJ was in charge of the product evaluation process and she found that there were not many Mac-based solutions available that were easy to use and had the functionality that they were looking for. After researching online, she stumbled upon ArchiOffice and was immediately attracted to the product’s intuitive and streamlined design, robust features and high level of value for a reasonable price. She requested a live demo to see the software in action and was not disappointed by the presentation.
Benefits & Results
Smart Project Management
Since installing ArchiOffice, employees at EJ have had great experiences working with the software. Lesley mentions that the firm heavily uses the project management and reporting features: “Project leaders use the tasks and time sheet reports in ArchiOffice to manage their time and percentages on a weekly basis. Also, phases and job codes work well - we have a few projects that use consultants as part of our fee, so sub-phases are a great way to manage this as well as producing reports. The Budget vs. Actual Report gives us the necessary information for our monthly billing cycle and the best part is we can invoice from the same software that we use to track time.”
Robust Reporting
“I use the Report section quite a lot to produce information relevant for our quarterly review meetings where we document staff percentages, non-chargeable time, write ups and downs per project and per project type, fee proposal success, professional development accrual, etc.”, Lesley continued.
Efficient Billing
When asked about how ArchiOffice has increased her firm’s efficiency, Lesley said, “Invoicing has become more streamlined and easier to manage, especially on large projects with consultants. Productivity has increased dramatically as we spend less time on managing projects since all relevant information is in one place.”
About BQE ArchiOffice:
ArchiOffice is a simple-to-use project management and time tracking software created by architects, for architects. It offers mobility that meets your needs in an intuitive and streamlined design that works across all major platforms.
To learn more about ArchiOffice or schedule a free demo today, visit here.
Related Stories
| Jan 2, 2013
M&A activity at U.S. AEC firms up slightly
Total mergers and acquisitions in the AEC industry hit 171 in 2012, up slight from the 169 deals in 2011.
| Jan 2, 2013
Global data center market to ‘slow’ to 14.3% this year
Total global investment in data centers is expected to slow down somewhat this year but still increase at a respectable 14.3%, according to DCD Intelligence.
| Jan 2, 2013
Construction jobs made gains in 2012, even with a slow Q4, says Gilbane report
The construction sector in the nine states with 50% of construction employment was up 169,000 jobs from February to September 2012, following a lost of 137,000 jobs from September 2011 to January 2012.
| Dec 21, 2012
ABI gains for fourth straight month
Positive business conditions for all building sectors.
| Dec 17, 2012
CSM Group names recipient of the CSM Architect Fellowship Grant
With the money from the grant, Harlow has chosen to use it entirely for the Chapter of American Institute of Architecture Student’s Freedom by Design Program at Andrews University.
| Dec 9, 2012
AIA: Laboratory design, building for breakthrough science
To earn 1.0 AIA/CES learning units, study the article carefully and take the exam.
| Dec 9, 2012
The owner’s perspective: high-rise buildings
Douglas Durst on the practicalities of development: “You must think about a building from the inside out.”
| Dec 9, 2012
Greenzone pop quiz
Greenbuild attendees share their thoughts with BD+C on the SAGE modular classroom.
